Rhode Island Earned Paid Sick Leave Law Effective July 1

Effective July 1, Rhode Island employers generally must provide paid or unpaid earned sick leave to each employee, depending on employer size. The following chart summarizes the law and its requirements.

Which Employees and Employers Are Covered? All employers and paid employees.
Must an Employer Compensate Sick Leave? Yes. Employers with 18 or more employees must provide paid sick leave, while employers with fewer than 18 employees may provide unpaid sick leave.
How Much Sick Leave May an Employee Accrue and Use?
  • 24 hours in 2018
  • 32 hours in 2019
  • 40 hours in 2020
How Does an Employee Accrue Sick Leave? For every 35 hours worked or paid, employees generally accrue 1 hour of sick leave.
When Can Employees Begin Accruing and Using Sick Leave? Immediately. However, an employer may impose a 90-day waiting period on newly hired employees if they are notified of it in writing upon hire.
Which Life Events Qualify for Sick Leave?
  • Mental or physical illness, injury, or health condition.
  • A need for medical diagnosis, care, or treatment of a mental or physical illness, injury, or health condition.
  • A need for preventive medical care.
  • A need to care for a family member with a mental or physical illness, injury, or health condition.

Additional requirements and exceptions applyClick here to read the law and its regulations.

With regards to posting requirements, the poster associated with this law is called the Healthy and Safe Families and Workplaces Act which has already been included in our Rhode Island and Federal Combination Poster as of April 2, 2018.

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New York Paid Family Leave: Updated Information for Employers

The state of New York has updated two provisions of its paid family leave guidance regarding deductions from employees’ wages and voluntary coverage. Highlights of the changes are presented below.

Wage Deductions
The 2018 payroll contribution is 0.126% of an employee’s weekly wage and is capped at an annual maximum of $85.56. If an employee earns less than the New York State average weekly wage ($1,305.92 per week), he or she will have an annual contribution amount less than the cap of $85.56, consistent with his or her actual weekly wages.

Click here for a calculator that provides an estimate of weekly employee deductions.

Voluntary Coverage 
A self-employed individual who has employees must obtain paid family leave coverage for such employees. The self-employed individual must opt in for both disability and paid family leave benefits and cannot opt in for only paid family leave.

Click here for additional information.

Background
New York has enacted a paid family leave policy, which is being phased into effect beginning January 1, 2018. It applies to employers of all sizes. When the law is fully phased-in over the next several years, employees will be eligible for 12 weeksof paid, job-protected leave when certain life events occur.

Click here for more information about the law.

Post an employee notice
A “Notice To Obtain” is included in our All In One Poster for the state of New York, and not the actual notice. Here is what you need to know with regards to obtaining it:

  • Your insurance carrier will provide you with a notice to employees (Form PFL-120) stating that you have Paid Family Leave insurance.
  • If you are self-insured, you can get this notice by contacting the NYS Workers’ Compensation Board at certificates@wcb.ny.gov.
  • Post and maintain this notice in plain view.

Originally posted by HR360